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Research Ethics Association GDPR Policy

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Our contact details 

Research Ethics Association

Address: FAO Maria Jose Ventura Alfaro, Social and Policy Sciences Department, University of Bath. 

E-mail: info@ethics-association.org  

 

The type of personal information we collect 

We currently collect and process the following personal information:

  • Personal identifiers, including name, email addresses and location data. 

  • Website User stats

 

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Requested further information via our email address.

  • Contacted us via the Research Ethics Associated Website. 

  • Register to the Research Ethics Conferences. 

  • Participate in the Research Ethics Conferences. 

  • Any work, abstracts, research papers, posters that are submitted to the Research Ethics Biannual Conferences. 

 

We use the information that you have given us in order to understand trends and interest in research ethics across the globe, as well as the success of our organisation. We will use this in our associations’ analysis of future conference attendance, and in the monitoring the reputation of our website. 

We may share this information when applying to bureaucratic procedures, research grants or private funding. No information will be publicly shared. 

 

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are: 

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting info@ethicsassociation.org  

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

 

How we store your personal information 

Your information is securely stored. 

We keep your name, email address, site of location for a period of 5 years. We will then dispose your information through a double process, deleting any personal data from our associations’ computers and electronic devices in addition to removing it through a secure deletion software to overwrite all background data. 

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

 

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

 

Please contact us at info@ethicsassociation.org if you wish to make a request.

 

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at info@ethicsassociation.org   

 

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:            

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

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